Office 365 email archiving, also known as In-place Archiving, offers a practical solution for managing your mailbox storage. This feature provides users with additional space for their email data, allowing you to store older emails without cluttering your primary mailbox. Once archiving is enabled, you can easily access and manage your archived emails via Microsoft Outlook or the Outlook web app. Plus, moving messages between your primary mailbox and archive mailbox is a breeze.
Enabling the archive feature in Office 365 is straightforward. Just follow these steps:
Wait a few moments for the process to complete. Once done, you’ll have access to your archive mailbox.
Once you’ve enabled the archive mailbox, you can begin archiving your emails. Here’s how:
If you’re using Outlook 2016, you can easily archive old emails. Just remember, these messages will be archived locally in your Outlook archive folder.
You can also archive an entire folder by following these steps:
The archiving process in Outlook 2010 and 2013 is similar to that of Outlook 2016. Here’s what to do:
For a more streamlined approach, consider using a professional backup tool. The SoftMagnat Office 365 backup software makes it easy to export your Office 365 mailbox to various formats, including PST, MBOX, TXT, and HTML. It works with all Windows versions and offers a range of impressive features.
In this blog, we’ve walked through the steps to archive emails in Office 365. Whether you choose to use the manual methods or a professional backup solution, keeping your emails organized and accessible is vital. By following this guide, you can ensure your important messages are securely archived without hassle.
1. How do I know if my archive mailbox is enabled?
You can check your archive mailbox status by logging into the Security & Compliance Center and looking under Data Governance.
2. Can I access archived emails in Outlook mobile?
Yes, you can access your archived emails using the Outlook mobile app, just like you do on the desktop version.
3. What happens to emails once they are archived?
Archived emails are moved to a separate mailbox, helping to declutter your primary inbox while still remaining accessible when needed.
4. Is there a limit to how many emails I can archive?
The archiving process provides additional storage space, so you can archive as many emails as your storage allows.
5. Can I retrieve archived emails later?
Absolutely! You can easily access and retrieve your archived emails whenever you need them.